Gone are the days when data related to the admission process of students in schools were recorded in registers or Excel files and parents had to stand in long queues to get their children admitted. Fortunately, the advancement in the software industry has spread its feet to school management as well where schools get a more organized system to effectively plan and execute the enrollment process of their potential students. Owing to its immense benefits, it has become important for the school administration to install an admission management system.
Let’s learn more about the importance of moving into this advanced structure.
What is the Admission Management System?
An Admission Management System is a program that automates the entire admission process and makes it convenient enough that the whole operation can be carried out with the help of a single unified platform. The software’s features make the user experience flawless and increase productivity in all of the underpinning procedures, from enrollment to final admissions.
Why does every school need to switch to an admission management system?
Since managing the overall admissions is a daunting task, there are high chances of errors and negligence which can hamper the required perfection. Hence, digitization of the process to enhance the quality and experience is an urgent necessity.
Also, the system provides enormous benefits to the management, parents, and students out of which few are explained-
Centralized admission process– Many schools currently have branches in different cities. The spread network sometimes makes it difficult to record the data and manage the enrollment procedure manually and is confusing too. More branches mean a large number of applications which makes it cumbersome to collect, analyze and shortlist. Here, the presence of software makes everything super easy and convenient as the students, parents, and administrative staff get all the help from one consolidated platform and they can access it from anywhere. The whole process is done, online and is automated which gives better access to all the branches.
Reduces the chances of error- If the admission process is done manually, there are chances of multiple errors while the information of a student is recorded. There is a high possibility that an unorganized system will lead to misleading coordination, inefficiency, assumption-based decision-making, and weak management. However, the schools can avoid such hassles by switching to a well-structured platform created by Schoolpad to streamline the process effectively.
It will help them to perform time-consuming tasks like verification and fee collection in a few clicks. The batches will be allocated automatically along with the customization of admission forms. In case there is any miscommunication, that can also be solved by easily connecting back to parents or students. The software also allows the parents to stay updated at different stages of the admission process.
Also Read: 3 Key Components To Improve Your Admission Process and Convert Faster
Effective data management and storage– A school has the responsibility to store enormous amounts of data. Keeping it in on paper at some physical location is outdated now as it is a tiresome process and also involves the risk of information being stolen. Again, large computer files are difficult to manage as they take up huge space. In comparison, well-made software for admission management is an environment-friendly solution that provides a secure space to manage data. The cloud-based feature makes it possible to retrieve data securely and more quickly.
Not only this, but the software also helps to store the necessary documents of students in digital format and customizes reports with exact data and faster data retrieval. The system also allows storing of the data of the alumni.
Provides a better experience to parents and students-The traditional method to deal with the process of admission involves a hectic and stressful schedule of the school employees juggling with the data, parents under the obligation of going to school again and again at every step of enrollment, and standing in queues for hours. Schoolpad cuts down all this hassle by providing facilities like quick submission and collection of application forms which can be done from any part of the world. The user-friendly interface designed by the company helps the students to fill out the application form and to get through the process hassle-free.
Increases the probability of inquiries turning into business-For admission queries, many students explore colleges’ websites or physical campuses. Not all questions have to end up in admissions applications. But the probability of potential admissions is determined by the experience gained during the inquiry process. An admission management system increases this rate and assists the school in providing exceptional experiences to the students and parents. The system allows the admin to learn about all the inquiries coming to the website to improve the conversion rate and also helps create effective marketing campaigns.
How does the Schoolpad help you?
Schoolpad is a one-stop solution that provides you with School Management Software to help your school run in a smoother way as it digitizes and automates daily tasks along with improving parental involvement through effective parent-teacher communication.
Here are a few services related to the admission management process provided by the company-
- You can track, manage and convert admission inquiries effectively.
- Helps to set up an admission inquiry form.
- Online collection of inquiries
- Supports the management of inquiries and sends admission-related information.
- Analyses the data
Also Read: 5 Proven Steps to Boost Enrolments for Senior Secondary Classes at Your School
