In the fast-paced world of education, managing the school admissions process efficiently is key to the success of any school. With the dawn of the academic year 2023-24, our experience in assisting schools has taught us invaluable lessons in handling over 15,000 admission inquiries and successfully converting them into admissions. Here are the top 5 lessons we learned that could transform your school’s admission process:
1. Embracing QR Codes for Seamless Access:
At first, we advised schools to share the full links to their admission and inquiry forms with parents. But QR codes made it much easier to distribute the forms through various channels, such as social media, websites, print ads, and pamphlets. QR codes also helped front desk executives assist walk-in inquiries more quickly, which increased the number of applications.
2. Customising Forms for Inquiries and Registrations to Keep Them Separate:
Separate inquiry and registration forms allow schools to collect less data upfront, making it easier for parents to start the application process. Schools can then send a more detailed registration form to selected students. This practise helped schools to reduce friction and increase online applications.
3. Automating Reminders and Follow-ups:
System-generated auto alerts at each step of the admissions process kept parents engaged and informed, while automating the process saved time and resources for school staff, resulting in a positive impact on the school brand.
Also Read: Why every school needs an admission management system
4. Customizing Information Requirements Based on Class Levels:
Schools used to create a generic admission form for all classes, which included irrelevant fields and made the form complex. After learning this, we customized the form to be dynamic, showing and hiding fields based on the class selected. This made the form simpler and more relevant for parents, who could easily fill it out online without assistance, speeding up the admissions process.
5. Harnessing the Power of Data Analysis:
Organized data and reports provided schools with deep insights into their admissions process, enabling them to improve key metrics such as inquiry-to-admission conversion rates, class-wise inquiries and admissions, and identify factors that led to applicant dropout.
These lessons have been invaluable in helping us evolve SchoolPad’s admissions platform to help schools better organize their admissions data, leading to increased admissions and brand presence. Please feel free to get in touch with us at connect@schoolpad.in . You can also click on the request a demo link and one of our coaches will get in touch with you.
